How to Collaborate with Your Whole Team

Published by on June 17, 2015 at 4:01 pm.

How to Series Part 1: Beginner

Innoslate is one of the only tools that provides real-time collaboration. This is great for efficiency and effectiveness in accomplishing your tasks and meeting deadlines. How painful can it be to wait on an email that contains the latest export from another colleague? Then you have to import it, review it, make corrections, send it back and explain what you did and why.

Share

It is so much easier to chat with your colleague, or in this case a group of colleagues, while viewing the project and collaborating together in real-time. Let’s show how to collaborate with your team in Innoslate.

The first thing we need to do is create a project that can be shared with a group of colleagues. Once you have your project, you need to share it. On the right side of the toolbar, select “Share.”

Our goal is to collaborate with others on the same project, so we need to share the project with them. The picture on the left shows the modal that appears when you select “Share” on the toolbar. This modal has functions which are important when it comes to sharing projects.

Enter the email addresses of those you wish to collaborate with, set permissions, and finally click on “Share” (the blue button, not on the toolbar). Don’t forget to add commas in between email addresses to separate them.

Now that the project has been shared, you can communicate with your group to view the project at the same time, and then you can collaborate in real-time. You can put the walkie talkie down, you don’t have to use the conference center or conference call phone line, and you don’t have to use an instant messaging application on your cell phone.

Innoslate has its own chat feature. You don’t have to leave Innoslate to collaborate.

Remember this toolbar? You will need it to access the chat feature.

To the left of the Share function is the chat bubble. This is how we access the chat feature of the tool. When selected, the chat section enters the screen from the right, like so:

Chat

 

As you can see, the group chat pane has now opened up. There are 2 tabs here, one for the chat area and the other shows how many users are online.

Selecting the online users tab will show which users are identified as being online.

The chat area will not disappear or collapse if the view has changed.

As colleagues are working in the project, you will be able to see what they are looking at. The tool has a color identifier with the first initial of the user’s name that will show up on entities that are visible in different views such as database, requirements, or any modeling view.

These identifiers make it easy to identify where each person is looking for quick reference when using the chat method. “Hey Joe, can you take a look at 3.1.1.5 and let me know if this should be changed?” “I was looking at this requirement and the language doesn’t seem to reflect a good requirement, which is throwing off the model logic.” You can now look at that entity together and chat about it. IN REAL TIME!

Think about how much time has been wasted emailing, exporting, importing, viewing, calling, conferencing, replying, etc. and now this can all be done live.

By using the Innoslate collaboration feature, you will increase productivity and you might actually get a lunch! Never go hungry again!

The beauty of this feature is that you can do this anywhere around the world with Innoslate on the cloud version.


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